From Concept to Completion: Our Architectural Design Process Explained

Embarking on a home renovation or building project can feel daunting without a clear roadmap. At Karenna Wilford Architects, we believe that transparency and collaboration are key to a successful outcome. This guide outlines our architectural design process—so you understand the key steps, what to expect, and how we work with you every step of the way.

1. Initial Consultation & Brief Development

Every project begins with a conversation. We take time to understand your lifestyle, aspirations, budget, and site constraints.

• Site visit to assess context, orientation, and existing structures

• Client questionnaire to uncover functional needs and design preferences

• Discussion of budget and planning objectives to ensure alignment from the start

This forms the basis for a clear and realistic brief that guides the rest of the process.

2. Concept Design & Feasibility

Next, we turn ideas into early design concepts.

• Sketch proposals show initial layouts and massing

• Feasibility study considers planning constraints and site-specific issues

• Mood boards and material suggestions begin to shape the aesthetic

We share visuals and diagrams to explore multiple options and help you make informed decisions.

3. Planning & Permissions

Once a preferred design is chosen, we prepare drawings for submission to your local planning authority.

• Detailed plans, elevations and sections suitable for a planning application

• Design & Access Statements to explain the rationale behind the proposal

• Liaison with planning officers and submission of required documents

With extensive experience across Sussex, we tailor every submission to suit local policy and character.

4. Detailed Design & Technical Development

With planning approved, we refine the design and prepare for construction.

• Building Regulations drawings with technical specifications

• Co-ordination with structural engineers and consultants

• Interior layouts, electrical and lighting plans, and joinery details

This stage turns concept into construction-ready information that builders can price and build accurately.

5. Tendering & Contractor Selection

If needed, we help you choose the right builder for your project.

• Tender packages sent to pre-approved contractors

• Tender analysis to compare costs, timelines, and scope

• Contract preparation and recommendation based on quality and value

We guide you through negotiations and help ensure everything is clearly documented.

6. Construction & On-Site Administration

During the build, we remain actively involved to oversee quality and progress.

• Regular site visits to monitor workmanship and resolve issues

• Contract administration including valuations, instructions, and certifications

• Client support to manage variations or queries along the way

Our goal is to ensure your vision is realised—on time, on budget, and to the highest standard.

7. Completion & Aftercare

Once construction is finished, we carry out final inspections and support you as you move into your new space.

• Snagging checks to address any final issues

• Sign-off and certification of completed works

• Ongoing advice on maintenance, sustainability, or future improvements

We see our work as long-term—many of our clients return for future projects or refer us to others.

From concept to completion, our architectural design process is built around clarity, collaboration, and creativity. Whether you’re renovating a Sussex cottage or building a modern extension, we’re here to make the journey rewarding and stress-free. Ready to start your project? Get in touch today to arrange your initial consultation.